Privacy Statement

Privacy Statement

1. Introduction

• The Yoga Picnic “hereafter TYP” is a wellness event incorporating yoga, meditation, healing modalities, and talks. 
• This Privacy Statement explains the ways in which we collect, store and process your personal data which you may provide to us at TYP festival and/or through TYP website.

2. TYP’s Role

• TYP, as the organiser of TYP, is the Data Controller under the GDPR. The data controller is the organisation that determines how your personal data will be processed and for what purpose. Our contact details are as follows:

3. What personal data does TYP collect and why?

3.1 “Personal data” means any information relating to an identified or identifiable natural person. Personal data can be factual (for example, a name, address or date of birth) or it can be an opinion about that person, their actions and behaviour.

3.2 We set out in Schedule 1 of this Privacy Statement a description of the personal data that we collect in connection with TYP, why we are collecting this data, our legal basis for processing this data and the length of time for which we retain your data. (The table is referred to below as our “Processing Description”.)

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3.3 We collect this information from you through:

• an online form on TYP website;
• an online ‘mailing list’ sign up form 
• ‘opt in’ terms and conditions establishing photo/video release.

4. Lawful Basis

4.1 TYP processes personal data under the lawful basis of consent.

5. Security of your personal data

5.1 The data you provide to us is protected and secured using the SiteGround Security plug in.

5.2 All our staff receive training in data protection and abide by policies which we review regularly with the purpose of ensuring we limit any risk to your data.

5.3 We may transfer your personal data to contractors or employees outside the EEA, ensuring compliance with data protection laws through safeguards like adequacy decisions, Standard Contractual Clauses, and additional security measures.

5.4 We cannot accept responsibility for any unauthorised access or loss of personal information that is beyond our control.

5.5 Our website may provide links to third-party websites. we cannot be responsible for the security and content of such third-party websites. Please ensure you read that company’s privacy and cookies policies before using or putting your personal information on their site.

6. How long will we keep your personal data?

6.1 Personal data is only held for as long as is necessary for the purposes of which it was collected for. After this time, your personal information is securely destroyed or deleted.

6.2 Our retention periods are shown in Schedule 1.

7. Will we share your information with anyone else?

7.1. Data collected by TYP is shared with employees and contractors, including but not limited to website developers and administrative assistants, who will have access to the data. We may transfer your personal data to contractors or employees outside the EEA, ensuring compliance with data protection laws through safeguards like adequacy decisions, Standard Contractual Clauses, and other security measures.

7.2 In exceptional cases we may also share your personal data with third parties but only if it is required by law or in order to comply with a legal obligation or to assist with an investigation by An Garda Síochána.

8. Your data protection rights

8.1 Under Data Protection Law, you have many rights in relation to your personal data and how other people use it. Below we provide a summary of these rights but you can find out more by visiting dataprotection.ie.

8.2 In summary you can contact us to exercise the following rights:

1. Request informationabout whether we hold personal information about you, and, if so, what that information is and why we are holding/using it.
2. Request accessto your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you, to check it is accurate and that we are lawfully processing it.
3. Request correctionof the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
4. Request erasureof your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below). This is not an absolute right as we may have to continue processing your data depending on the circumstances.
5. Object to processingof your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
6. Object toautomated decision-makingincluding profiling, that is not to be subject of any automated decision-making by us using your personal information or profiling of you. To date, TYP does not carry out such automated processing.
7. Request the restriction of processing of your personal information.This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
8. Request transfer of your personal information in an electronic and structured form to you or to another party (commonly known as a right to “data portability”). This enables you to take your data from us in an electronically useable format and to be able to transfer your data to another party in an electronically useable format.

8.3 To submit a Subject Access Request to see what of your personal data we may be processing, if any, please contact us and we will respond as quickly as we can, and no no no  later than one month after your request unless there is a problem. In this case we will write out to you and explain.

8.4 We may ask you to provide proof of identity but this is only to ensure we are not sending your data to someone else.

8.5 When wishing to exercise any of your rights it is most efficient to submit a request in writing to theyogapicnic@gmail.com. However, you can also ring us or speak to a member of our staff when at an event. We will take your details and may ask for further information to make sure we are providing you with what you need as quickly as possible. Remember our DPO is there to protect your rights and you contact them if you have any queries or concerns.

8.6 If you wish to submit a complaint regarding how your personal data has been processed TYP, we ask that you contact us in the first instance. However, you also have the right to lodge a complaint with the Data Protection Commission (DPC). We encourage you to visit their website as they provide useful explanations of your rights and our obligations. The contact details for the Commission are as follows:

9. Changes to the Privacy Statement

Our Privacy Statement may change from time to time and any changes to the statement will be posted on this page.

Schedule 1 – Processing Description